Full-time | Location: Tönisvorst – Lower Rhine area between Düsseldorf and Venlo | Remote work possible

Who We Are

As a subsidiary of the charitable organization action medeor e. V., action medeor labworks GmbH pursues the same goal: making health possible for all.

We stand for quality-assured supply of pharmaceuticals, medical supplies and medical equipment in accordance with European standards – especially in challenging environments. Our focus lies on emergency and disaster relief as well as the reliable supply of medical facilities in developing and crisis regions worldwide.

We are looking for a Specialist for International Procurement/Tendering Processes in the pharmaceutical and medical sector to join our team as soon as possible (full-time, 40 hours per week, five-day week; remote work possible).

What We Offer

• A meaningful and varied role in the international environment of humanitarian aid and development cooperation
• A diverse and challenging working environment
• Collaboration within a dedicated and interdisciplinary team
• Flat hierarchies with an open-door culture, scope for shaping your work, and a high degree of personal responsibility
• A collegial and supportive working atmosphere
• Flexible working arrangements with remote work options
• Opportunities for internal and external training and individual professional development
• Possibility of business travel as part of the role
• Support with relocation (if applicable)

Your Responsibilities

Conduct international procurement

Planning and execution of needs-based, cost-efficient and compliant procurement of medicines, medical consumables and medical devices for LMICs (low- and middle-income countries) as well as in emergency and disaster situations.

Manage tendering and award procedures

Conducting requests for quotations (RfQs) as well as international tenders, including preparation of documents, obtaining and evaluating bids, and ensuring legally compliant and donor-compliant documentation (e.g. DG ECHO, German Federal Foreign Office).

Ensure supply chains and quality standards

Considering international supply chains, regulatory requirements and quality standards (e.g. GMP, GDP, MDR) in all procurement processes.

Strengthen local procurement

Supporting the development and implementation of quality-assured local procurement structures.

Make sourcing decisions

Assessing and deciding between local and international procurement, taking into account quality, lead times, costs, and risks.

Collaborate across departments

Close coordination with quality assurance, logistics, sales, medical technology and other relevant departments within the action medeor family.

Ensure documentation and reporting

Documenting all procurement processes and maintaining and analyzing relevant databases and monitoring systems.

Your Profile

Qualification

Completed commercial training/apprenticeship or a degree in business administration; a pharmaceutical or medical focus is an advantage.

Professional experience

At least 3 years of experience in international procurement, ideally within a humanitarian organization or NGO.

Expertise in health procurement

Understanding of procurement processes in the healthcare sector, particularly for pharmaceuticals, medical devices and equipment, including quality and regulatory requirements (e.g. GMP, GDP, MDR).

Tendering and donor experience

Experience with international tenders and donor-funded project requirements (e.g. DG ECHO, German Federal Foreign Office).

Strong communication skills

Confident and professional interaction with international suppliers and partners.

IT and analytical skills

Very good Excel skills; experience with ERP systems (e.g. Business Central) is an advantage.

Language skills

Excellent written and spoken English; knowledge of French and German is an asset.

Working style

Structured, independent and responsible way of working, combined with flexibility in a dynamic international environment.